Whistleblower system

You have the opportunity to submit complaints or information - whether about actual or alleged violations of legal requirements in connection with your employment relationship or professional environment - at any time via our confidential whistleblower system. This reporting channel fulfills the requirements of the Whistleblower Protection Act (HinSchG) and guarantees independent and trustworthy processing. You will not incur any costs as a result.

You can submit reports anonymously or by stating your name. There is no obligation to provide personal data. Should you nevertheless voluntarily provide personal details, these will be treated with the utmost confidentiality.

Please send your information to the following reporting office:

By post / in person:
Data protection advice
Klaus Wessendorf
Südkamp 6
49685 Emstek
Germany

E-Mail:
dsb@wessendorf-emstek.de

Phone:
+49 4473 941057 0

If you report a tip anonymously, please enter an individual subject. With this individual subject, the reporting office can assign your report when you contact us later.

The reporting office checks every incoming report for plausibility while maintaining strict anonymity and, if there is sufficient suspicion, arrange for a further check to be carried out by specifically selected internal persons who are subject to special obligations.

The protection and confidentiality of whistleblowers have top priority. The details are regulated in the HinSchG.

You can also submit reports to external federal and state reporting offices as well as to external reporting offices specifically set up for certain sectors.

In addition, you can continue to contact us in all other ways, for example via your known contacts, superiors or the works council.

We process all reports with due care and in strict confidentiality.

Procedure

Confirmation of receipt

If you provide your name and contact details, you will receive confirmation of receipt within 7 days of receiving your report.

If you have reported a tip anonymously, the reporting office will send you a confirmation of receipt within 7 days of receiving your report. To receive this, you must actively contact the reporting office, stating your individual subject. You will then receive the confirmation of receipt.

Feedback to the whistleblowers

If you provide your name and contact details, you will receive feedback within 3 months on how the information has been dealt with and what follow-up action has been or will be taken.

If you have reported a tip anonymously, the reporting office will provide you with feedback within 3 months of receiving your report on how the information has been dealt with and what follow-up measures have been or will be taken. To receive this, you must actively contact the reporting office, stating your individual subject.

You will then receive the feedback.

Your report

To facilitate the processing of your report, it should contain the following information if possible

- The nature of the misconduct: Describe what it is about.

- Location of the incident: Indicate where the misconduct took place.

- Time: State the date and time and whether it is repeated behavior.

- Documentation: Submit all relevant documents if you have access to them. If not, indicate which documents exist and where they can be found.

- Actions taken: Indicate what steps, if any, you have already taken.

IMPORTANT! Please read and understand the information under the link “Data protection” before submitting your report. Refrain from providing personal data that is not relevant to your report. Such information may be deleted without feedback to you.

Thank you for your cooperation!